This year I coordinated the Core Documents Program at the IVDM, which involved revising the Museum’s Collections Management Plan, Emergency Management Plan, Ethics Policy, and Institutional Plan to meet the standards set by the American Alliance of Museums (AAM). These documents passed the Core Document Review earlier this month, which is the first step of Accreditation through AAM. As part of the program, I coordinated two museum assessments that evaluated the Museum’s operation, documentation, and collections stewardship. The Museum Assessment Program, a program of AAM, and the Conservation Assessment Program, a program of Heritage Preservation, are two national standards programs funded by the Institute of Museum and Library Services that provide review by a specialist knowledgeable in best practice and national museum standards.
The MAP helps small and mid-sized museums strengthen operations, plan for the future and meet national standards through self-study and a site visit from a peer reviewer. The MAP hails itself as a “self-motivated program” and I took full advantage. The first six months of this year were devoted to evaluating and re-evaluating our core documents (as defined by AAM’s Core Docu
An aspect of the MAP program is to provide your reviewer with a copy of documents, should your institution have them. As a new institution, this was a good opportunity to broaden our paper trail. I documented many of the policies and procedures we already follow in 10 new documents that guide everything from lab procedures to human resources. They are intended to provide tools with which the Museum can relay our goals and values to the community.ments Verification Program). This was rewarded with extremely supportive comments by our peer reviewer, who said our Collections Management Policy was a “model, excellent policy” and our Emergency Plan was the most thorough he’d ever seen.
The MAP final report recognizes “The Museum is in the midst of professionalizing. It has many strengths, including a very knowledgeable, dedicated, energetic, professional staff …”
During the CAP, we evaluated our conservation procedures with the assistance of Dr. Nancy Odegaard, Arizona State Museum’s Lead Conservator and Head of the Preservation Department – a leader in the field. My specialty is in archives and so the discussions with Nancy were invaluable for moving the archaeology conservation lab toward the highest regional standard.
Today the staff tested one of the recommendations Dr. Odegaard made during her visit in September, I described how we accession items into the museum – using B-72 reversible adhesive and writing numbers to identify the objects – pretty standard procedure. Nancy suggested we type the numbers rather than write them – eliminating the age old museum problem of deciphering handwriting and reading tiny little numbers. A simple but elegant solution. The CAP final report is expected by March 2014.